Supply Clerk (open to all)

Embassy Brussels

View: 22

Update day: 24-01-2023

Location: Brussels Brussels Capital

Category: Human Resources Marketing / PR


Job type: Full-time

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Job content

Hiring Path:
  • Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is AA. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!

If the candidate meets all of the onboarding criteria they could start working as of immediately.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Appointment Type Details:
Indefinite subject to successful completion of initial one-year contract.
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is Full Time (38 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start working as of immediately.

Supervisory Position:
Relocation Expenses Reimbursed:


The Supply Clerk (Receiving) position holder manages the receiving, tracking, inspection, distributing, and inventory of property management services for the Department of State and associated agencies. The position is in the General Services Section (GSO) and under the supervision of the GSO Property Supervisor.

Receiving & Inspection

Acts as receiving official for all U.S. Government expendable and non-expendable personal property including, but not limited to office and residential furniture, furnishing and equipment, office and maintenance supplies, tools, IT assets, etc. Reviews procurement documents, packing slips and other documents in English and local language and evaluates that received property corresponds in condition and quantity to the order as placed by the procurement office. Physically inspects deliveries to ensure that they reflect the delivery/packing list that any damage is noted and that deliveries meet the terms, conditions and specifications included in procurement documents.

Inventory Control & Warehouse Operations

Responsible for assigning and affixing asset barcodes where required, and for entering asset level details into the Department’s property accountability system, which directly feeds into the Department’s financial statements. Coordinates with the appropriate offices to ensure proper receipt of all incoming goods and supplies, assuring expedient delivery to the proper requesting office. Organize the receiving area with bins, shelves or pallets, making the best use of available space. Keeps the entire receiving area clean and free of safety hazards. Operates all warehouse cargo handling equipment including but not limited to hand-trucks, forklifts, scissor lifts, pallet-jacks and vehicles used in the moving of goods.

Delivery Coordination

Coordinates with post security office, local guard force, and others to obtain appropriate permissions for access of deliveries including but not limited to vendors, delivery personnel and/or delivery trucks to Embassy Warehouse, in a timely manner.

Record Keeping & Reporting

Ensures proper documentation, generates standard and custom reports as necessary in the regular course of job duties, or as required by management.

Qualifications and Evaluations


EXPERIENCE: A minimum of two (2) years of experience in supply/warehousing/expendables or property/supply management.


  • Must quickly become knowledgeable of Department of State and Embassy supply policies and procedures, and SHEM safety guidelines.

  • Must quickly become knowledgeable of the internal organization of the Embassy and its numerous agencies.

  • Must have good understanding of supply chain management and warehouse operations to include receiving, inspecting, tracking, storing and issuing of supplies.

  • Must have good knowledge of computerized inventory and stock control data programs.

Education Requirements:

Completion of high school education.


LANGUAGE: Good working knowledge in English. Good working knowledge in French or Dutch. This may be tested.

SKILLS AND ABILITIES: Computer competencies including basic skills in Microsoft Office applications, and related software. Basic math skills. Working knowledge of inventory management tools such as handheld scanners and software. Must have valid, current driver’s license B for a minimum of five (5) years. Must be able to lift items.

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  • AEFM / USEFM who is a preference-eligible U.S. Veteran*


  • FS on LWOP and CS with reemployment rights **

  • IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency and/or Work Permit

  • Driver’s license B

  • Secondary school diploma (a copy recognized by Belgian/U.S. authorities*)

  • Language Scores (if available)

Eligible Family Member Applicants:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • Passport copy
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

  • Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

  • Belgium

  • Netherlands

  • Luxembourg

  • International diplomas awarded by the European University Institute Firenze

  • USA

In case you have a foreign diploma of a country not on the list above, you need a professional recognition (type: level). For the procedure see Diploma Recognition - Mon Diplome Mydiploma. You can opt for the French procedure (via cfwb) or the Dutch procedure (via naric). Should you have questions regarding the recognition procedure, please contact cfwb or Naric directly ( or

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.

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